Project HOA: Improving HOA Efficiency

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Full Service Consulting for HOAs

Review and submit recommendations for arch applications, communicating with management, owners, and vendors to ensure precise recommendations during the board’s final decision. We handle all applications, from windows to solar panels, ensuring prompt processing and consistency while reducing homeowner frustration. Benefit from a review time of just 1 to 7 days, maintaining consistency with changing boards and making meetings more efficient—a win-win for everyone

Our team offers expert consulting and long-term strategic solutions, along with comprehensive project oversight to ensure your HOA community’s success. Our services encompass advising on best practices, managing, and executing projects, alleviating administrative burdens from board members and property managers. As a dedicated partner, we streamline processes and handle key responsibilities, enabling your team to focus on what truly matters for the community.

Two board members and the HOA's property manager are authorized contacts for inquiries and information requests. Our consulting team guarantees a response within 24 hours for questions about past, current, or future projects, including bid solicitations or Requests for Proposals (RFPs). We can review up to twelve external documents and proposals annually not sourced by ProjectHOA, communicating with vendors to gather information and provide detailed feedback and recommendations to the board.

Our consultants conduct an annual site assessment to proactively address maintenance needs and prevent costly repairs. During this thorough inspection, we evaluate common grounds for potential issues or defects that may need immediate attention. By implementing strategic remedies, we help the HOA avoid significant future expenses and litigation. This proactive approach also signals to insurance providers that the HOA is committed to minimizing risks and safeguarding the community.

Full Service Consulting Plus Pre-Construction Phase1

Available as part of the Concierge Plus Plan, this stage substitutes standard services to provide comprehensive project management for one project annually. It covers project planning, scope definition, bidding/proposals, document review, site inspections, coordination, advice, research, consultation and communication, all applied towards one major project each year.

Each HOA is unique, with different levels of involvement, size, turnover, and projects. Your community may need services such as Inspector of Election, Pre-Construction Planning (Phase 1), Construction Oversight (Phase 2), or a Site Assessment. Our Custom Plan is designed to cater to the specific needs of your community, whether it’s small, medium, larger than 300 units, or whether it’s a single-family home, PUD, or condominium. We adapt to ensure your community’s requirements are met!