🔄 Our ARC Review Lifecycle
From Setup to Final Decision — We Handle 95% of the Work
Here’s how we take the architectural review process off your plate and keep it consistent, fair, and easy for everyone involved:
📝 Step 1: Community Onboarding
We review your governing documents (CC&Rs, Rules, ARC Guidelines) and establish your custom review standards to ensure consistency from day one.
🔧 Step 2: ARC System Setup
We build a dedicated submission portal for your community at ARCHHOA.com with your unique requirements, categories, and contacts.
📣 Step 3: Owner Communication Materials
We create clear communication template that managers or boards can use to notify owners about how and where to submit applications.
📤 Step 4: Application Submitted by Owner
Homeowners submit their ARC request online — including photos, plans, and vendor info — all routed through our system.
🔍 Step 5: Review & Follow-Up
We verify completeness, follow up with the owner or vendor if anything is missing, and cross-check against your governing docs and past approvals.
📄 Step 6: Recommendation Sent to Board
We draft a clear recommendation summary with key facts and considerations, delivered to the board for final decision.
📬 Step 7: Board Decision Communicated to Owner
Once the board votes, you send the final approval or denial letter to the homeowner and we maintain a record in our file.
🗂️ Step 8: Recordkeeping & Consistency
All submissions, decisions, and communication are archived — so future boards and managers have full transparency and continuity.
This complete process ensures consistency, speeds up approvals, protects the board, and keeps your community informed — with minimal effort from your team.
